Nidd Valley Road Runners committee meeting
Wednesday 26th October 2022
730pm
Attendees: Mike Benson (MB) John Beaumont (JB) Emma David (EK) Dave Seaman (DS) Sylvia Morten (SM) Sarah Staiano (SS) Sarah Chalmers (SC) Darren Townend (DT) Jane Evans (JE) Sam Fugill (SF) Martin Lofthouse (ML) Mike Deacon (MD) Philippa Wilkinson (PW)
Apologies: None
Minutes from previous meeting: Suggestions for possible new club house discussed. Due to pros & cons for most venues MD is to approach one nearby venue, meanwhile DS will ask Hockey Club if we can use the large upstairs room for pre-race meet/briefing.
Standing items:
Guy Fawkes – (SF) Transfers closed now. Just need to email suppliers to double check all ready, t-shirts have arrived. All seems to be on track.
Junior report – (JB) – Junior section bringing more coaches onboard / training them up now to safeguard the future of club JB – Juniors reimburse the costs of travel & expenses during training for the Junior LiRFs & CiRFs as an incentive. Non-training junior membership – topic from the last senior meeting was discussed. Nick Crebbin – would like to have access to be able administer the Junior web page. Agreed by the senior committee.
Welfare report – (JE) accident reported – superficial.
Membership report (EK) – 209 members plus 9 second claim on top of this. Need to work out a way of recording life members. Unwritten rule used to be to only affiliate life members who still compete are affiliated. To check on the wording of the constitution and if necessary write something to encompass this (instead of relying upon knowledge of existing committee members) – EK.
New agenda items:
Badges (SS) Moira is designing, have seen prelim design. Contacted Christina who arranges production. Both will liaise. There may be a small cost. SS & DT to work out numbers required. SC to work out fell numbers required.
Panache try on night (SS) – SS to arrange Panache try on night and also Saucony try on night.
Awards Night (SS) – discussed early plans
Winter intervals (EK) – Will start after Guy Fawkes race and will be run at 6pm and 7pm as we have enough LiRFs and CiRFs.
New LiRFs (EK) – New volunteers to undertake LiRF and CiRF courses have come forward. Costs discussed and agreed.
AGM (PW) – Initial preparations for AGM started.
Constitution change (MB) – Some amendments to the constitution are needed to bring more clarity in some areas.
Trophies (SS) – List gathered. Trophies need to come back soon so there is time for engraving
Ringway relay (DS) – Knaresborough Round is now being proposed by HH, but in very early stages of planning.
Affiliation to Yorkshire Vets AA Grand Prix for 2023 (ML) – proposed and agreed.
AOB:
Next committee meeting date – 7th December