Attendees:
Sam Fugill (SF), Jonathan Kay (JK), Nick Crebbin (NC), Emma David (ED), Sarah Staiano (SS), Phil Ventress (PV), Brian Hainsworth (BH), Sylvia Morten (SM), Darren Townend (DT), Jane Evans (JE),
Apologies: Dave Seaman (DS), Sarah Chalmers (SC)
Standing items:
- Treasurer’s report – (SM)
- Junior report – (ML)
Junior section discussed under new agenda items
- Welfare report – (JE)
- Membership report (EK)
One new member joined and one resignation this period so not change to overall membership numbers
New agenda items:
- Evening League
£4 subsidy agreed by majority vote. The club would therefore fund one of the races in the series for its members.
- Race Director – GF10
Mike Deacon confirmed as race director prior to the meeting. No further updates.
- Website
JK to contact Mark David and arrange for proxy e-mail addresses to be setup and forwarded to the correct people (membership, secretary, welfare, chair, treasurer, guyfawkes)
- Invite to the Yorkshire County Athletics Association AGM
JK to co-ordinate with JE who may wish to attend. Otherwise, the committee does not wish to send delegates or raise any issues by proxy
- Approach to club championship points for members that have resigned
Committee agreed that points will remain in the championship after members resign, but they will not receive further points.
- Awards Night
No update – the collection of quotes continues.
- Up and Running Panache Bra and PUMA try on night
Agreed to proceed – SS to discuss with suppliers and arrange multiple sessions for fell and road disciplines
- Check in app for run sessions – Spond
The committee agreed the clubs use of technology would be reviewed holistically, covering membership tracking, event planning/booking/publishing and to improve health and safety. Proposals to be made at future meetings.
ICE band or card carrying to be encouraged, but specific solution needs to be identified before a decision can be made on the approach. GDPR, cost and practicality issues to be considered.
- Member management software – membermojo.co.uk
As per app update above
- Junior section constitution changes (carried from the AGM)
SF confirmed that John and Michelle Beaumont have resigned from the Junior section.
Committee agreed that matters relating to the Junior section need to be addressed independently from the seniors by the junior committee. This includes the membership and financial comments noted at the AGM.
AOB:
SS raised concerns about the handling of pre-prepared statements at the AGM, specifically in relation to the run equal motion. Guidance should be issued for future AGMs to ensure consistency, fairness and appropriateness around the registering, pre-distribution, social media usage and raising of statements pertaining to an AGM motion.
Next committee meeting date: Wed 19th April 2023